General Information

Three Rivers Park District is seeking a vendor to enter into a contract to provide website maintenance for ThreeRiversParks.org for the next two years, with the option to extend an additional year up to two times (for a total of four years).

Download a complete copy of the RFP.

Copies also are available upon request at:

Three Rivers Park District
3000 Xenium Lane N.
Plymouth, MN 55441-1299

In order to be considered, proposals must be submitted to Web Content Coordinator Nyssa Gesch at WebsiteRFP@ThreeRiversParks.org by Wednesday, September 28, 2022, at 4:30 PM CDT.

Question and Answer Session

Three Rivers Park District held a question and answer session for all interested firms on Thursday, September 15, 2022 from 2–3:30 PM CDT.

Q&A Materials

Answers to questions noted on the call

Additional hosting and site traffic details:
We currently have Pantheon's Performance XL package. We do not have access to AutoPilot as we are on the Silver Account Tier. The monthly average from January—August in 2022 was 246,602 site visits.

Will you release the list of other bidders?:
We will release the list of bidders after the firm is selected, by request.

For the evaluation criteria, can you please provide weightage percentage for each criterion?

Criterion Weight
Accuracy in Project Estimates 10%
Drupal 30%
Interactivity/Usability 10%
Operations and Technology 25%
Performance Guarantee 5%
Complete Proposal: Includes all required elements (vendor profile;
project understanding, approach and methods; similar project experience;
and fee proposal) with supporting documentation.
15%
Recommendations for future ideas 5%

Timeline

Step Date
RFP published Thursday, Aug. 25, 2022

Q&A with Three Rivers Park District for all interested firms.

This will be a virtual meeting with the recording available after.

Thursday, Sept. 15, 2022
Deadline for submitting proposals Wednesday, Sept. 28, 2022
Notification of selected firms Wednesday, Oct. 12, 2022
Interview of selected firms Wednesday, Oct. 19, 2022
Communicate to RFP respondents Friday, Oct. 28, 2022
Board approval of detailed service agreement Thursday, Nov. 10, 2022
Maintenance contract begins Monday, Jan. 2, 2023